Stone Oak Ranch Policies:

Rules on all bookings:
We will hold a date for you for a maximum of seven calendar days without a deposit. Deposit of ½ of agreed amount and signed contract is required to secure date. This payment is non-refundable after 14 calendar days from signed contract. Balance must be paid in full 4 weeks before date.

Cancellation Policy:
If wedding or reception parties cancel this contract less than 90 days prior to date of scheduled event, client will be liable for the entire balance.

Payment Method:
We accept payment by check or cash. Payment by credit card requires prior approval.

Clean up fee:
$100 for 0-150 $200 for 150-250. This will be refunded if venue is cleaned by clients. Garbage cans and liners will be provided.

Usage Period:
You may use the hall for up to eight (8) hours on the day of your event (decorating time not included). Music must stop at 11:30 p.m., and the bar must also close at 11:30 p.m. The hall must be totally vacated by 12:00 a.m. Wedding rehearsals & photo shoots are included in price, but must be scheduled on a specific date & time to minimize conflicts with other events.

Rentals:
Items rented from Stone Oak Ranch will be set up & taken down by Stone Oak staff at no additional charge.

Minors:
Minors may attend your event. However, they must be fully supervised, and no running, horseplay or shouting is allowed. Minors are not allowed to consume any alcoholic beverages. Proper identification is required to confirm proof of legal age for the consumption of alcoholic beverages.

Personal Items:
Stone Oak Ranch cannot assume responsibility for any damage, loss or disappearance of any merchandise or personal items that are brought into our facility. Please make sure that valuables are properly attended to during your time on property.

Property Damage:
Stone Oak Ranch reserves the right to inspect and control all private functions. By signing the Hall Rental Booking Contract/Agreement, you so agree to pay for, or replace, any object of Stone Oak Ranch property that is destroyed, damaged, or stolen during your period of rental at Stone Oak Ranch. Such payment must be made within five (5) days following our notification to you. You may inspect the damage, if desired.

Alcohol policy:
If alcohol is present there must be a 1 security guard per 100 people arranged through Stone Oak Ranch, NO EXCEPTIONS. No alcohol allowed in any areas except reception hall. An extra $100 charge will be added to final bill if alcohol is present and not approved by management.

No illegal gambling on site.

Rehearsal Dinners:
Discounted packages available on pre-arranged dates, and can be booked 30 days in advance if no prior event is scheduled for that day.

Decorating: You may come in to decorate on morning of event at 10:00 a.m. There can be no use of tape, nails or other fasteners on the walls. We ask that you take your decorations with you at the end of the event. No open flames allowed in buildings. Clients must inform Stone Oak Ranch of any tents or structures that will be used for event.

Subcontractors:
Clients agree that in the event a Stone Oak Ranch subcontractor (i.e. musician, photographer…) does not perform his or her contractual duty through no fault of Stone Oak Ranch, the client will not hold Stone Oak Ranch liable. Subcontractors must also follow rules and conditions of Stone Oak Ranch.

Capacity
Our hall seats 250 people under roof/ heated & cooled. Outside seating available for larger crowds and tents may be used to seat overflow if pre-arranged.

Unions:
Only celebrations of unions recognized by the State of Texas are permitted.

Smoking:
No smoking in or within twenty-five feet of any building.

Parking:
Parking and driving is restricted to drives and parking lots. Please do not drive on grass. Loading and unloading areas provided at reception hall and ceremony sites.

Pets:
No pets allowed on premises with the exception of service dogs.

Violation of the above rules may result in cancellation of event and forfeiture of all deposits.

E-mail: rhonda@stoneoakranch.com